A brief guide to the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR)
RIDDOR reporting explained,
Whilst you should record all accidents which result in an injury to your employees in your accident report book, you are not required to report all of these accidents to the Health and Safety Executive.
RIDDOR (The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations) requires you to report certain serious accidents and potentially dangerous events to the Health and Safety Executive (HSE). To report accidents you can use the HSE’s website for RIDDOR reporting.
You should record any accident causing an injury and you should use RIDDOR reporting to report:
What is an accident?
The Health and Safety Executive’s guidance on reporting an accident states that, for the purposes of reporting accidents to the HSE “an accident is a separate, identifiable, unintended incident, which causes physical injury.” This includes “acts of non-consensual violence to people at work.”
For the purposes of RIDDOR reporting being injured without an immediate external cause is not an accident. For example if an employee feels a sharp twinge in their back when leaning over this is not an accident for the purposes of your reporting obligations. Injuries caused by cumulative exposure to hazards such as repeated heavy lifting are also not accidents but may need to be reported as an occupational injury.
What does work-related mean?
You are only required to report injuries which are work-related. The HSE’s guidance explains that this means accidents which happen ‘out of or in connection with work’.
It is important to understand that the fact that an accident happened on work premises does not, necessarily, mean that the accident should be considered to be work-related. The work activity itself must contribute to the accident. An accident is ‘work-related’ if any of the following played a significant role:
For example, a member of staff falling over whilst getting out of their car in a staff car park would not ordinarily be reportable under RIDDOR but if the staff member had tripped over company equipment that had been left in the car park this would be reportable.
What are specified injuries?
You are required by law to automatically report certain types of injury that might occur in your workplace if they are caused by a work-related accident:
What are occupational injuries?
In addition to reporting accidents you must also report any diagnosis of a member of staff with an occupational injury if this may be related to the work that they carry out for your firm. These injuries include:
any explosion or fire caused by an electrical short circuit or overload (including those resulting from accidental damage to the electrical plant) which either:
results in the stoppage of the plant involved for more than 24 hours; or causes a significant risk of death.
Collapse of scaffolding. The complete or partial collapse (including falling, buckling or overturning) of:
a substantial part of any scaffold more than 5 metres in height;
any supporting part of any slung or suspended scaffold which causes a working platform to fall (whether or not in use); or
any part of any scaffold in circumstances such that there would be a significant risk of drowning to a person falling from the scaffold.
Injuries to members of the public
If a member of the public is injured on your premises you are required to report this injury if it was serious enough for them to be taken to hospital for treatment. If a member of the public is taken to hospital as a precaution, or refuses to go to hospital even though you believe they should, this is not reportable.
The only exception to the rule that RIDDOR reporting does not require the reporting of accidents if someone is taken to hospital merely as a precaution is if a member of the public suffers an apparent head injury – all apparent head injuries should be reported unless after having been taken to hospital it is confirmed that there was absolutely no injury.
What is a dangerous occurrence
The list of dangerous occurrences which must be reported under RIDDOR is available in full from the Health and Safety Executive. For small businesses working in an office environment the most relevant categories are:
For Information, please call – 0800 246 5187